Respond to a change
What should we check before placing a backup order? Explain your plan.
What should we check before placing a backup order? Explain your plan.
1 · Notice the conversation
Colleague: What should we check before placing a backup order?
You: We should check the backup supplier’s delivery time.
Colleague: Why do we need a temporary supply?
You: Our safety stock only covers one day, so we need a temporary supply.
Colleague: What trade-off should we consider?
You: We should compare the shorter lead time with the extra purchase cost.
2 · Understand what each phrase does
lead time
the time from order to delivery
The lead time is five days.
本课指下单到交付；不同流程的起止点要说清。handoff
passing work to the next person
The warehouse completes the handoff to the driver.
不是仅把东西放下；必要信息和责任也要传递。safety stock
extra stock kept for unexpected demand or delays
We keep safety stock for delivery delays.
有资金和仓储成本；不是越多越好，也不是滞销库存的别名。3 · Rehearse, then change the details
We should check the backup supplier’s delivery time.
Our safety stock only covers one day, so we need a temporary supply.
We should compare the shorter lead time with the extra purchase cost.
At the handoff, we should confirm the temporary quantity and arrival date.
Keep the purpose; change the person, document or time. A simple, accurate sentence is enough.
4 · Respond to your colleague
What should we check before placing a backup order?
先核实：备用来源必须真的来得及。
See one possible reply
We should check the backup supplier’s delivery time.
Why do we need a temporary supply?
理由：缓冲不足以覆盖延期，需要临时补给。
See one possible reply
Our safety stock only covers one day, so we need a temporary supply.
What trade-off should we consider?
取舍：比较更快交货与额外采购费。
See one possible reply
We should compare the shorter lead time with the extra purchase cost.
5 · Try a different situation
What if the backup delivery is also too late?
What if the backup delivery is also too late?
Address the changed condition. Choose a practical next step and explain why it helps.
- My response addresses the changed condition.
- I explain one practical action and its likely effect.
- I make the next step clear.
6 · Recall without the model tomorrow
How long will our stock last?