Agree an action
How can we communicate complete hospitality arrangements for this lunch?
How can we communicate complete hospitality arrangements for this lunch?
1 · Notice the conversation
Colleague: When and where is lunch?
You: Lunch is from twelve to one at the nearby restaurant.
Colleague: Why does the location fit the schedule?
You: It is a ten-minute walk, so we have time to return before the meeting.
Colleague: Which dining requirement has been included?
You: The hospitality arrangements include a confirmed vegetarian option.
2 · Understand what each phrase does
dietary requirements
what a guest can or prefers to eat
We confirm dietary requirements before choosing a menu.
不能按文化背景猜饮食偏好；涉及过敏时要准确转达并让餐厅确认能否处理。hospitality arrangements
the practical plan for welcoming guests
The hospitality arrangements are shared before the visit.
接待要符合双方组织规定，活动不能以让客户承担人情压力为目标。alternative venue
a different plan when the original option is unsuitable
The café is our alternative venue if the restaurant cannot meet the needs.
替代地点也要确认需求、空位和费用，不能只找最近的一家。3 · Rehearse, then change the details
Lunch is from twelve to one at the nearby restaurant.
It is a ten-minute walk, so we have time to return before the meeting.
The hospitality arrangements include a confirmed vegetarian option.
I will send the address and meet the guests at reception.
Keep the purpose; change the person, document or time. A simple, accurate sentence is enough.
4 · Respond to your colleague
When and where is lunch?
午餐在附近餐厅，十二点到一点。
See one possible reply
Lunch is from twelve to one at the nearby restaurant.
Why does the location fit the schedule?
步行十分钟，因此能在会议前返回。
See one possible reply
It is a ten-minute walk, so we have time to return before the meeting.
Which dining requirement has been included?
接待安排包含已确认的素食选项。
See one possible reply
The hospitality arrangements include a confirmed vegetarian option.
5 · Try a different situation
What if the menu changes?
What if the menu changes?
Address the changed condition. Choose a practical next step and explain why it helps.
- My response addresses the changed condition.
- I explain one practical action and its likely effect.
- I make the next step clear.
6 · Recall without the model tomorrow
When and where is lunch?