Agree an action
How should we prepare and record travel expenses for this visit?
How should we prepare and record travel expenses for this visit?
1 · Notice the conversation
Colleague: What records should the traveller keep?
You: I will keep receipts for the train and taxi.
Colleague: Why are the receipts useful?
You: They help explain what was spent on the visit.
Colleague: What should be checked before booking?
You: Before booking, I should check the travel expenses limits with administration.
2 · Understand what each phrase does
itinerary
a plan showing where to be and when
The itinerary includes both visits and the transfer between them.
itinerary 不只是会议列表；地点之间的移动和准备时间也需要留出。travel expenses
money spent while doing company work
I will record these travel expenses.
是否报销取决于具体政策和审批，不是所有旅行消费都自动由公司承担。contingency plan
a plan for a possible disruption
The itinerary includes a contingency plan for delays.
备用计划应有触发条件和联系人，不能只是“到时再说”。3 · Rehearse, then change the details
I will keep receipts for the train and taxi.
They help explain what was spent on the visit.
Before booking, I should check the travel expenses limits with administration.
For each item, I can record the date and business purpose.
Keep the purpose; change the person, document or time. A simple, accurate sentence is enough.
4 · Respond to your colleague
What records should the traveller keep?
我会保留火车和出租车收据。
See one possible reply
I will keep receipts for the train and taxi.
Why are the receipts useful?
收据帮助说明出差花了哪些钱。
See one possible reply
They help explain what was spent on the visit.
What should be checked before booking?
预订前应向行政核对差旅费用限额。
See one possible reply
Before booking, I should check the travel expenses limits with administration.
5 · Try a different situation
What if a receipt is missing?
What if a receipt is missing?
Address the changed condition. Choose a practical next step and explain why it helps.
- My response addresses the changed condition.
- I explain one practical action and its likely effect.
- I make the next step clear.
6 · Recall without the model tomorrow
What records should the traveller keep?