Agree an action
How should we change this week’s plan? Explain your plan.
How should we change this week’s plan? Explain your plan.
1 · Notice the conversation
Colleague: How should we change this week’s plan?
You: We should move two internal reports to next week.
Colleague: How would that change help?
You: This keeps our workload within our capacity of four reports.
Colleague: Why does the client report remain the priority?
You: The client report remains our top priority because it is needed on Wednesday.
2 · Understand what each phrase does
workload
how much work we have to do
My workload is heavy this week.
描述负担，不等于个人能力差；常用 heavy/light workload。capacity
how much work we can handle
We have capacity for four reports this week.
与 workload 区分：一个是需求，一个是可承接的量。priority
what should come first
The client report is our top priority.
priority 要有依据；不把每件事都称为 top priority。3 · Rehearse, then change the details
We should move two internal reports to next week.
This keeps our workload within our capacity of four reports.
The client report remains our top priority because it is needed on Wednesday.
We should confirm the new deadlines with our manager.
Keep the purpose; change the person, document or time. A simple, accurate sentence is enough.
4 · Respond to your colleague
How should we change this week’s plan?
建议：明确移动哪两份，而非笼统要求减负。
See one possible reply
We should move two internal reports to next week.
How would that change help?
理由：调整后工作量与本周能力一致。
See one possible reply
This keeps our workload within our capacity of four reports.
Why does the client report remain the priority?
保留：说清客户报告的期限理由。
See one possible reply
The client report remains our top priority because it is needed on Wednesday.
5 · Try a different situation
What if next week is also full?
What if next week is also full?
Address the changed condition. Choose a practical next step and explain why it helps.
- My response addresses the changed condition.
- I explain one practical action and its likely effect.
- I make the next step clear.
6 · Recall without the model tomorrow
Which reports can we move?